Maintenance Coordinator

Job Description

About the Company Since 1967, Jet Aviation has been crafting flight in its smoothest form, growing from a single hangar in Basel, Switzerland to over 5,000 employees across some 50 locations worldwide. The company covers aircraft management, aircraft sales, charter, completions, government services, FBO, fixed and rotary wing maintenance and staffing. Role Overview Jet Aviation is seeking an experienced Maintenance Coordinator to oversee the maintenance and airworthiness of multiple business aircraft accounts. The role coordinates maintenance remotely rather than performing hands-on aircraft work. Managing approximately three to five assigned accounts, the coordinator oversees inspections, repairs, records, vendors, budgets, invoices, maintenance tracking and aircraft availability, and is the central connection between clients, pilots, maintenance providers, vendors and Jet Aviation teams. The role is fast-paced and suits someone who can manage competing priorities, anticipate upcoming needs, remain calm under pressure and communicate clearly with technical and non-technical stakeholders. This is an office-based position on a hybrid schedule, worked from any of Jet Aviation's US locations listed below. Candidates will be prioritised by proximity to these hub locations and should state the location that interests them in their application: West Palm Beach, FL; Opa Locka, FL (Miami); Teterboro, NJ; Bedford, MA; Chicago, IL; St. Louis, MO; Milwaukee, WI; Scottsdale, AZ; Burbank, CA; Bozeman, MT. The successful candidate joins an experienced, geographically distributed team that values collaboration, mentorship, quality and customer service, within a global aviation company supported by the stability of General Dynamics. Key Responsibilities Manage maintenance activities for assigned aircraft in accordance with company procedures, regulations and industry best practices. Plan scheduled and unscheduled maintenance while minimising disruption to client flight schedules. Review airworthiness directives, service bulletins, maintenance records and inspection requirements. Coordinate inspections, repairs, modifications, parts, vendors, quotes and maintenance packages. Troubleshoot discrepancies and support complex technical and operational challenges. Maintain accurate aircraft logbooks, permanent records and computerised maintenance tracking systems. Prepare and monitor maintenance budgets; review, code and reconcile invoices. Keep clients, pilots, Flight Control and maintenance leadership informed of aircraft status. Support aircraft during normal and after-hours maintenance requirements. Represent Jet Aviation professionally and demonstrate its values of Trust, Honesty, Alignment and Transparency. Licences & Qualifications Airframe and Powerplant (A&P) Mechanic certificate. Inspection Authorization preferred. Valid driver's licence. Experience At least five years of aviation maintenance experience, with eight preferred, ideally including three years in corporate aviation. Knowledge and previous use of applicable FAA regulations, industry standards, OSHA and IS-BAO requirements. Experience with maintenance planning, inspections, repairs, modifications, aircraft records and maintenance tracking. Business aviation training and project management experience preferred. Familiarity with Microsoft Office, SharePoint, Adobe Acrobat and computerised maintenance tracking systems preferred. Requirements Strong customer service, written and verbal communication, and problem-solving skills. Highly organised, adaptable and self-directed, comfortable managing several priorities at once and creating practical systems for tasks, deadlines, records and communications. Able to discuss technical issues confidently with pilots and maintenance providers while delivering a polished, professional experience to clients. Ability to travel domestically and internationally as needed. What We Offer Baseline range for this exempt position of $160,000 - $190,000, plus a performance-based bonus of up to 10% of annual salary. Posted salary ranges default to the regional location and do not include premiums. Comprehensive benefits package for eligible employees: health, dental and vision insurance; matching 401(k); health savings and flexible spending accounts; short-term and long-term disability; life insurance; employee assistance programmes; health and wellness awards; generous paid time off; tuition reimbursement; and employee discounts. The opportunity to build a long-term career within a global aviation company. Additional Information Selected candidates can expect a multistage interview process, including connections with team members and leaders, and must successfully pass pre-employment requirements before employment is finalised. Requisition Id: 6509. Job category: Flight Services. Career level: Technicians / Crew. Flexible work arrangement: onsite. Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans.

Requirements

• Manage maintenance activities for assigned aircraft in accordance with company procedures, regulations and industry best practices.
• Plan scheduled and unscheduled maintenance while minimising disruption to client flight schedules.
• Review airworthiness directives, service bulletins, maintenance records and inspection requirements.
• Coordinate inspections, repairs, modifications, parts, vendors, quotes and maintenance packages.
• Troubleshoot discrepancies and support complex technical and operational challenges.
• Maintain accurate aircraft logbooks, permanent records and computerised maintenance tracking systems.
• Prepare and monitor maintenance budgets; review, code and reconcile invoices.
• Keep clients, pilots, Flight Control and maintenance leadership informed of aircraft status.
• Support aircraft during normal and after-hours maintenance requirements.
• Represent Jet Aviation professionally and demonstrate its values of Trust, Honesty, Alignment and Transparency.
• Airframe and Powerplant (A&P) Mechanic certificate.
• Inspection Authorization preferred.
• Valid driver's licence.
• At least five years of aviation maintenance experience, with eight preferred, ideally including three years in corporate aviation.
• Knowledge and previous use of applicable FAA regulations, industry standards, OSHA and IS-BAO requirements.
• Experience with maintenance planning, inspections, repairs, modifications, aircraft records and maintenance tracking.
• Business aviation training and project management experience preferred.
• Familiarity with Microsoft Office, SharePoint, Adobe Acrobat and computerised maintenance tracking systems preferred.
• Strong customer service, written and verbal communication, and problem-solving skills.
• Highly organised, adaptable and self-directed, comfortable managing several priorities at once and creating practical systems for tasks, deadlines, records and communications.
• Able to discuss technical issues confidently with pilots and maintenance providers while delivering a polished, professional experience to clients.
• Ability to travel domestically and internationally as needed.
• The opportunity to build a long-term career within a global aviation company.

Benefits

• Baseline range for this exempt position of $160,000 - $190,000, plus a performance-based bonus of up to 10% of annual salary. Posted salary ranges default to the regional location and do not include premiums.
• Comprehensive benefits package for eligible employees: health, dental and vision insurance; matching 401(k); health savings and flexible spending accounts; short-term and long-term disability; life insurance; employee assistance programmes; health and wellness awards; generous paid time off; tuition reimbursement; and employee discounts.