Heavy Maintenance Representative

Job Description

Role Overview The Heavy Maintenance Representative serves as Kalitta Air's on-site liaison and primary point of contact for all activities related to Heavy Maintenance Visits (HMV), overseeing and coordinating the work performed by third-party maintenance vendors on Kalitta aircraft so that all maintenance meets company, regulatory and safety standards. The role ensures vendor performance aligns with Kalitta Air's expectations for quality, cost, schedule and operational reliability. This includes continuous monitoring of vendor maintenance processes, facilitating communication between Kalitta Air and the maintenance provider, verifying compliance with maintenance programs and supporting the timely return of aircraft to service. The role sits in the Maintenance department and reports to the Outstation Line Maintenance Manager. Key Responsibilities Pre-visit Planning Provide long-term maintenance forecasts (6-12 months) to improve schedule adherence and assist maintenance providers with resource planning, including labour, tooling, materials and hangar space. Collaborate with maintenance providers to review, approve and stabilise the visit work scope, minimising late-stage changes. Coordinate with the Kalitta Air Materials Department to ensure all routine materials and tooling are available prior to induction. Participate in pre-induction meetings to review the check plan, establish milestones and identify exceptions or special requirements. Ensure the maintenance provider delivers a detailed, milestone-based critical path plan with clear visibility of dependencies and deliverables. During the Heavy Maintenance Visit Serve as Kalitta Air's on-site representative for all matters related to heavy maintenance and provide a management presence so that all decisions and actions taken by the provider are in Kalitta Air's best interest. Facilitate coordination between the maintenance provider and Kalitta Engineering and Materials departments so that engineering authorisations (EAs), tooling and parts are available as required. Oversee the heavy maintenance provider's compliance with all policies, practices and procedures defined in the General Maintenance Manual (GMM), technical data, documents and directives. Monitor the provider's adherence to all contractual obligations. Ensure the timely completion, closure and accuracy of aircraft records, inspections and documentation. Review provider invoices and verify that all costs are valid, accurate and properly supported. Assist in the development and management of HMV plans and budgets. Maintain continuous oversight of maintenance quality, regulatory compliance and aircraft airworthiness prior to release to service. Perform other duties as assigned. Post-visit Activities Review milestone performance and capture lessons learned to drive process and performance improvements. Conduct post-check reviews with maintenance providers to verify proper submission of all required documentation and invoices. Prepare and submit comprehensive post-visit reports to leadership summarising schedule adherence, cost performance and quality outcomes. The Heavy Maintenance Representative may delegate assigned duties to qualified assistants; however, such delegation does not relieve the representative of overall responsibility. Requirements Must be appropriately certificated under 14 CFR Part 65. Strong organisational skills and the ability to manage multiple priorities effectively. Proficiency in Microsoft Office applications (Word, Excel, Outlook) and other computer-based tools is required. Must be authorized to work in the United States. Language: ability to read, write and understand English, prepare routine reports and correspondence clearly and accurately, and give verbal and written direction to assigned staff and maintenance personnel. Licences & Qualifications Valid FAA Airframe and Power Plant (A&P) Certificate. Appropriate certification under 14 CFR Part 65. Experience Minimum of five (5) years of experience maintaining aircraft of the same category and class as those operated by Kalitta Air. Previous experience in heavy maintenance oversight and/or vendor management is strongly preferred. High school diploma or equivalent required. Some college coursework and/or technical school training in aviation maintenance or a related field is preferred. Additional Information Physical Demands The employee is frequently required to stand, walk, reach with hands and arms, talk, hear and use hands and fingers to handle, feel or operate objects, tools or controls, and occasionally to sit, climb, balance, stoop, kneel, crouch or crawl. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Occasionally lifting and/or moving objects of more than 50 pounds to eye level. Lifting 10 pounds with each arm overhead. Twisting and turning with normal strength forces. Climbing multiple flights of stairs. Working on ladders and lifts and at elevated heights as required. Working in squatted or confined positions. Performing duties in various weather conditions. Work Environment Work is performed primarily in a maintenance or hangar environment, with occasional exposure to outdoor conditions. The noise level is usually loud and employees may be exposed to aircraft noise, vibration, fumes, airborne particles and moving mechanical parts.

Requirements

• Provide long-term maintenance forecasts (6-12 months) to improve schedule adherence and assist maintenance providers with resource planning, including labour, tooling, materials and hangar space.
• Collaborate with maintenance providers to review, approve and stabilise the visit work scope, minimising late-stage changes.
• Coordinate with the Kalitta Air Materials Department to ensure all routine materials and tooling are available prior to induction.
• Participate in pre-induction meetings to review the check plan, establish milestones and identify exceptions or special requirements.
• Ensure the maintenance provider delivers a detailed, milestone-based critical path plan with clear visibility of dependencies and deliverables.
• Serve as Kalitta Air's on-site representative for all matters related to heavy maintenance and provide a management presence so that all decisions and actions taken by the provider are in Kalitta Air's best interest.
• Facilitate coordination between the maintenance provider and Kalitta Engineering and Materials departments so that engineering authorisations (EAs), tooling and parts are available as required.
• Oversee the heavy maintenance provider's compliance with all policies, practices and procedures defined in the General Maintenance Manual (GMM), technical data, documents and directives.
• Monitor the provider's adherence to all contractual obligations.
• Ensure the timely completion, closure and accuracy of aircraft records, inspections and documentation.
• Review provider invoices and verify that all costs are valid, accurate and properly supported.
• Assist in the development and management of HMV plans and budgets.
• Maintain continuous oversight of maintenance quality, regulatory compliance and aircraft airworthiness prior to release to service.
• Perform other duties as assigned.
• Review milestone performance and capture lessons learned to drive process and performance improvements.
• Conduct post-check reviews with maintenance providers to verify proper submission of all required documentation and invoices.
• Prepare and submit comprehensive post-visit reports to leadership summarising schedule adherence, cost performance and quality outcomes.
• Must be appropriately certificated under 14 CFR Part 65.
• Strong organisational skills and the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and other computer-based tools is required.
• Must be authorized to work in the United States.
• Language: ability to read, write and understand English, prepare routine reports and correspondence clearly and accurately, and give verbal and written direction to assigned staff and maintenance personnel.
• Valid FAA Airframe and Power Plant (A&P) Certificate.
• Appropriate certification under 14 CFR Part 65.
• Minimum of five (5) years of experience maintaining aircraft of the same category and class as those operated by Kalitta Air.