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Last updated: 2019-04-02
Valid to: 2019-06-24
Job Role:
Office, Assistants
United States
Not specified
Job description


The Aircraft Logs & Records Clerk is responsible for the management and sustainment of all aircraft logbooks, aeronautical equipment service records, aircraft maintenance files, records and reports, directives and correspondence in an aircraft maintenance and operations environment in accordance with CNAFINST 4790.2 series and applicable instructions.

Principal Accountabilities

(Typical duties include the following, although specific duties vary by assignment or contract)

  • Utilize the current management information system(s) to maintain aircraft forms and records as required by customer.
  • Draft and submit aircraft/engine management and Inventory Reporting System reports in a timely manner.
  • Prepare weekly, monthly, yearly reports as assigned.
  • Process readiness documents, administer the aircraft configuration status accounting program and verify aircraft utilization reports.
  • Monitor aircraft configuration status, weight and balance and aircraft inventory data for accuracy.
  • Initiate and distribute applicable maintenance forms in accordance with established procedures.
  • Assist in preparation of the Monthly Maintenance Plan.
  • Monitor, verify and log Support Equipment Custody records, Aviation Armament Equipment, aircraft inventory records and Technical Directives as applicable.
  • May be required to maintain work-center technical publication annex library.
  • Provides technical assistance, guidance and instruction as required.
  • Perform data processing, data entry and administrative support in the following systems:
    • NALCOMIS Optimized Organizational Maintenance Activity (OOMA)
    • NALCOMIS Organizational Maintenance Activity (OMA)
    • F/A-18 Automated Maintenance Environment (FAME)
    • Integrated Maintenance Data System (IMDS)
    • Comprehensive Engine Trending and Diagnostics System (CETADS)
    • Comprehensive Engine Management System (CEMS)
  • Maintain cleanliness of the work center as required.
  • Present a courteous and professional demeanor when dealing with customers and co-workers.
  • Comply with Foreign Object Damage (FOD), Hazardous Waste Program, and Tool Control Programs.
  • Comply with all established general and industrial safety rules and regulations as applicable to the contract, facility and job assignment.
  • Perform additional duties as assigned by supervisor.

Knowledge & Skills

  • Ability to meet required scheduling deadlines and maintain necessary work flow.
  • Thorough knowledge of aircraft log books, maintenance records, applicable maintenance / technical manuals, publications and forms.
  • High degree of knowledge in computer operation and keypunch skills. Must be proficient in Microsoft Office, Word, Excel
  • Ability to type a minimum of thirty-five (35) words per minute.
  • Ability to read, write, understand, and communicate the English language and follow verbal and written instruction.

Experience & Education

  • Graduation from high school or GED required.
  • Must have two (2) years of aviation clerical experience in maintaining aircraft log books, aeronautical equipment service records and associated logs. Previous experience with US Navy, and/or FAA aircraft logbooks and documentation is preferred.
  • Satisfactory completion of U.S. Armed Forces Logs and Records courses or other schools with equivalent curriculum or two (2) year of on the job training and / or experience required.
  • Must be able to meet any Government / Company licensing / qualification requirements for the position.
  • Experience in F/A-18 (A-F models), EA-18G, E-2C, F-16A/B and/or MH-60S strongly preferred.
  • Experience with automated management information systems: OOMA, NALCOMIS, FAME, IMDS, CETADS, CEMS – highly desired.
  • Licensing, certification requirements:
    • Hazardous Waste Communications Training,
    • FOD and TCP Awareness Trained
    • ISO 9001-2000 Program Awareness
    • NALCOMIS Trained
    • Operational Risk Management (ORM) Training
    • Weight and Balance Certified

Physical Requirements/Working Environment

  • Normally in an office environment, but occasionally work may be required in aircraft hangar and shop areas.
  • Primarily working in an office environment with minimum exposure to noise hazards.
  • May be required to handle hazardous materials.
  • Administrative duties that may require occasional kneeling, standing, stooping and bending are required. Required lifting up to 50 lbs.
  • Exposure to prolonged periods of sitting, standing, and keyboard input.


  • As required by work and customer specifications. May require travel in support of detachments of unknown duration.