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Last updated: 2019-03-29
Valid to: 2019-06-24
Job Role:
Office, Other
United States
Not specified
Job description

Primary Location


Security Clearance: Confidential

Job Summary

The Administrative Specialist provides standard and advanced administrative support for assigned business area or program.

Principal Accountabilities

(Typical duties include the following, although specific duties vary by assignment or contract.)

  • Screens telephone calls, visitors, and incoming correspondence.
  • Compiles, prepares and ensures the accuracy of invoices for the department.
  • Performs administrative duties such as typing, filing, faxing, wire transferring and distributing correspondence.
  • Processes and maintains Personal History File (PHF) in accordance with company standards.
  • Collects data and completes forms and documentation for department support.
  • Processes timesheets and expense reports in a timely manner and verifies correct charge codes.
  • May perform PeopleSoft HR functions for one or more sites, and may include multiple sites.
  • Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
  • Performs other duties as assigned.

Knowledge & Skills

  • Demonstrates proficiency in Microsoft applications (i.e. Word, Excel).
  • Operates office machinery such as fax and copier machines.
  • Interacts professionally with all levels of employees and customers.
  • Works independently with good decision-making skills.
  • Knowledge of domestic and international postal and customs practices.
  • Ability to read, write and communicate in English at test level 3+.

Experience & Education

  • High school diploma plus some advanced training.
  • Three (3) or more years’ experience in the administrative field.

Physical Requirements/Working Environment

  • CONUS:
    • Works in a normal office environment with controlled temperature and lighting conditions.
    • Living and working conditions at the assignment location could be remote and uncomfortable.
    • Long hours, exposure to weather and hazardous conditions.
    • Personnel should be aware of moving on short notice and under adverse conditions.