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Job Role:
Office, Middle Managers
United States
Not specified
Job description


Job Summary

Directs and coordinates on-site administrative support to a complex contract, project or tasks for maximum utilization of services.

Principal Accountabilities

  • Supervises administrative staff in support of business requirements such as processing timesheets, expense reports, etc. to ensure effective efficiencies in compliance.
  • Plans and coordinates office services and related activities, including the development and supervision of programs for the maximum utilization of services and equipment.
  • Manage the visitor flow, SparePoint sites, support preparation, submission of reports as directed by upper management.
  • Responsibilities May Include: Analyzes and organizes office operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies and other clerical services.
  • Plans and conducts meetings, including automated meetings capabilities such as Skype, WebEx, and simipar audio video capabilities.
  • Ensures compliance with company policies, procedures and other practices set forth by upper management.
  • Oversees the compiling, preparing and accuracy of invoices for assigned area.
  • Plans, prepares, and coordinates upper management’s travel activites, schedules and provides similar travel support information, and coordinates press interviews and special events.
  • Maintains and tracks costs and performance on contracts.
  • Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget.
  • Ensures compliance with company policies, procedures and other practices set forth by upper management.
  • Consults with program management to gather information about program needs, objectives, and function’s features for compliance.
  • Ensures compliance with company policies, procedures and other practices set forth by upper management.
  • Writes and maintains reports to update management of relevant information. Status first line management on a regular basis.
  • Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for Senior Executive Management approval.
  • Responds to requests from SBU or SBA regarding best practices in an advisory capacity.

Knowledge & Skills

  • Demonstrate proficiency in Microsoft applications (i.e., excel).
  • Strong analytical and organizational skills to oversee multiple work assignments.
  • Excellent writing skills.
  • Excellent communication, effective leadership and interpersonal skills.
  • Knowledge of functions and operations of United States Military Commands preferred.

Experience & Education

  • Four (4) years progressive experience in business occupations is required. Previous government services industry-related experience preferred.
  • Bachelor’s degree in an associated discipline. Two (2) years experience in related field may be substituted for each year of the four (4) years college.

Physical Requirements/Working Environment

  • Works in normal office environment with controlled temperature and lighting conditions.


  • Ability to travel internationally if required for position.